Special Event Planning Timeline
A dedicated roadmap for our ministry leaders to ensure every gathering at Pleasant Grove Church is executed with excellence, purpose, and Kingdom impact.
01
90 Days Prior
Ministry Leader schedules meeting with Senior Pastor (Initial Meeting)
Discuss Vision
Determine any necessities (speaker, musician, video production, etc.)
Identify Event Leader
Senior Pastor gives approval for event
02
85 Days Prior – Ministry Leader & Event Leader Meeting
Discuss Vision
Discuss all event necessities
Discuss and decide on members of the Event Planning Team
Share Event Planning Packet with Event Leader
03
80 Days Prior – Event Leader meets with Event Planning Team
Discuss Vision
Discuss all event necessities
Discuss Ideas/Suggestions/Concepts for Event (Be Creative)
Schedule follow-up meeting(s) schedule
04
75 Days - Event Planning Packet Completed
Submit to Church Office
Review by Senior Pastor/designee
Approval/Corrections and/or Questions back to Event Leader within 72 hours
05
60 Days – Phase 1 of Marketing
Special Church Invitation sent to Church Office for approval
Flyer created (includes event name, date of event, time of event, location of event)
Announcement(s) created and submitted for approval
Special invitation to local churches, ministry partners, etc.
Work with multimedia to create video if needed
06
45 Days – Phase 2 of Marketing
Social Media platforms (Facebook, Instagram, YouTube)
Flyers on PGC Information Table
Notifications to PGC Community (e-blast, notifications, text messages; visitor database)
Submit request for advertising to radio station
07
30 - 15 Days – Phase 3 of Marketing
Follow-up/call (reminder) to program participants
Continue use of Social Media
Reminder to PGC Community in announcements/notifications